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Built by volunteers, for volunteers

Right people.
Right roles.
Right time.

Volunteer management software for sporting clubs, schools, festivals, and charities.

Deliver exceptional volunteer-dependent events without the complexity. Automate allocations, centralise volunteer information, and send clear, personalised updates - all from one purpose-built platform designed to simplify event coordination.

Book an obligation-free demoSee how it works
★★★★★
Trusted by event organisers coordinating 300+ volunteers
Live allocation
28 volunteers · 9 stations
92% matched · 0 conflicts
Message sent · 6:42am
Sporting clubsSurf clubsSchoolsCommunity festivalsCharities & NFPsCultural eventsMarathons & fun runsOcean swimsTriathlonsCycling eventsFundraising eventsSporting clubsSurf clubsSchoolsCommunity festivalsCharities & NFPsCultural eventsMarathons & fun runsOcean swimsTriathlonsCycling eventsFundraising events
Why TaskWiz

Coordination that respects
your volunteers' time.

01
Targeted messaging
Increase volunteer engagement through personalised, role-specific updates that land at the right time.
02
Smart matching
Automatically pair volunteers to suitable roles based on availability and qualifications.
03
Clear oversight
Maintain visibility across teams with timely event updates - no chasing, no guesswork.
04
Less admin, more event
Reduce the spreadsheet burden and free your team to focus on delivery.
05
Practical & affordable
A cost-effective alternative to complex enterprise platforms.
06
Built for organisers
Designed in the field by people who run real events - not IT consultants.
How it works

Simple to set up.
Easy to manage.

Step 1
Capture volunteer details
Collect availability, qualifications and role preferences in one centralised system.
Step 2
Smart role matching
Automatically assign volunteers based on suitability and event requirements.
Step 3
Communicate with confidence
Send clear, targeted updates before, during and after the event - all from one place.
Volunteers gathered for an ocean swim event
300+
volunteers coordinated · single event
Who is TaskWiz for

Designed for volunteer-dependent events.

TaskWiz supports events involving dozens to hundreds of volunteers, including:

  • Sporting clubs and competitions
  • Schools and education providers
  • Community festivals and local events
  • Charities, NFPs and fundraising initiatives

If you already have volunteers but need a more disciplined and reliable way to coordinate them, TaskWiz is built for you.

Talk to us
Proven in practice

Bondi to Bronte
Ocean Swim, 2025.

TaskWiz has been deployed in large-scale community events, including the 2025 Bondi to Bronte Ocean Swim, coordinated by Bronte Surf Life Saving Club. Event organisers reported improved allocation accuracy, significant time savings and clearer communication across hundreds of volunteers.

Read the case study
377
volunteers coordinated
78
operational roles assigned
~50%
scheduling time recovered
Proven outcomes

What organisers are saying.

Coordinating hundreds of volunteers once meant spreadsheets and constant manual updates. TaskWiz automated allocations, cut our workload by more than half, and improved both accuracy and safety.

My responsibility for the Bondi to Bronte Ocean Swim is ensuring volunteer information is accurate and that over 300 people are assigned to roles aligned with their availability, experience and qualifications. Historically, this relied on spreadsheets that were labour-intensive to maintain and increasingly prone to error as changes occurred. TaskWiz centralised data capture and automated assignments, strengthening rostering accuracy and significantly reducing administrative effort. The transition was straightforward and integrated smoothly with our existing workflows. It is now an essential part of how we plan and deliver the event.

Garry Luscombe
Volunteer Coordinator

TaskWiz transformed how we communicate with volunteers. It personalised messaging and automatically sent role details, locations and schedules, saving time and improving clarity.

My role involves ensuring volunteers receive clear and timely information before and during the event. Previously, communication was dispersed across multiple channels and manually coordinated. TaskWiz consolidated volunteer data and enabled personalised notifications outlining responsibilities, reporting times and expectations. It has strengthened our communication process and improved volunteer preparedness and confidence.

Rebecca Harbison
Communication

Coordination and communication felt far more streamlined in 2025 - it improved the entire volunteer experience.

In the lead-up to the 2025 swim, information shared with volunteers was noticeably more organised than in previous years. Updates were timely and easy to follow, making responsibilities clear. Learning that TaskWiz supported coordination behind the scenes explained the improved clarity and responsiveness during the event.

Helen Tran
Volunteer
TaskWiz founder Marc Schregardus
Built for the field

Built by volunteers,
for volunteers.

TaskWiz was created to support community organisations that rely on volunteers to run successful events. Shaped by hands-on experience coordinating large volunteer teams, the platform reflects a practical understanding of the challenges organisers face - limited time, constrained budgets and increasing operational demands.

Our mission is simple: make volunteer coordination easier, so organisers can focus on delivering safe, positive and rewarding experiences for all.

About the founder
Questions, answered

Common questions.

Volunteer management software is a digital tool that helps organisations recruit, schedule, communicate with, and track volunteers for events and ongoing programs.

TaskWiz matches volunteers to specific roles based on their skills, availability, and preferences, reducing scheduling conflicts and saving organisers hours of manual work.

Yes. TaskWiz is specifically built to handle the dynamic needs of Australian sporting clubs, surf life-saving clubs, and community festivals.

No. TaskWiz is designed to be almost invisible to volunteers. They simply receive the information they need to perform their role.

See all FAQs
Free walkthrough

Bring discipline to your
next event.

Book a 20-minute walkthrough. We'll show you how TaskWiz fits your event in real terms - no slides, no pressure.