Quick Questions
Spreadsheets work well for small volunteer teams, but they quickly become difficult to manage as events grow. TaskWiz simplifies volunteer scheduling and coordination by automating role allocation, centralising volunteer information, and reducing manual updates.
You can still import or export spreadsheet data at any time, making it easy to transition gradually.
TaskWiz is designed for fast adoption by time-poor teams. Organisers can start quickly using existing data, and volunteers require no training or new logins. They simply receive clear instructions about where they need to be, when they need to be there, and what their responsibilities are.
No. TaskWiz is designed specifically for small to medium volunteer-run events. It works just as well for smaller teams and scales easily as events grow.
Most event and volunteer management platforms are designed for large enterprises. TaskWiz is built specifically for volunteer-run events, making it simpler to implement and easier to use.
General
TaskWiz is a volunteer management platform designed to simplify volunteer, role allocation and communication.
It helps organisers coordinate volunteers efficiently so events can run safely and smoothly without complex systems or expensive enterprise software.
TaskWiz is built for organisations that rely heavily on volunteers, including:
- Surf life saving clubs
- Ocean swims and endurance events
- Community sporting clubs
- Charities and not-for-profits
- Volunteer-run festivals and local events
If your event depends on volunteers and limited staff, TaskWiz helps you coordinate volunteers more efficiently.
TaskWiz was created by Marc Schregardus after helping Bronte Surf Life Saving Club coordinate volunteers for the Bondi to Bronte Ocean Swim.
Existing software tools were either too complex, too expensive, or not suited to volunteer-dependent organisations and events.
Volunteer Management & Scheduling
TaskWiz allows organisers to assign volunteers to roles based on availability, preferences and qualifications aligned with event requirements.
This replaces time-consuming spreadsheet processes with a structured system that reduces errors and makes changes easier to manage.
Yes. TaskWiz works alongside existing workflows. You can import data from spreadsheets and export information whenever needed, allowing organisations to transition gradually.
Changes can be updated quickly within TaskWiz, allowing organisers to reassign volunteers and communicate updates immediately without manually revising multiple spreadsheets.
Yes. TaskWiz supports organisations running multiple events or recurring events. Volunteer information and role templates can be reused to save time when planning future events.
Volunteer Communication
TaskWiz supports communication across the entire event lifecycle.
Before an event, organisers can invite volunteers to participate and collect information such as availability, location preferences and qualifications.
Once roles are assigned, volunteers receive clear information about:
- Where they need to be
- When they need to be there
- What their responsibilities are
This structured communication reduces manual coordination and helps events run more smoothly.
No. TaskWiz is designed to be almost invisible to volunteers. They simply receive the information they need to perform their role.
Yes. If roles, times or locations change, organisers can quickly send updates to the relevant volunteers so everyone has the latest information.
Ease of Use & Implementation
No. TaskWiz is designed for quick implementation and ease of use. It works alongside existing processes so organisations do not need to overhaul their workflows.
Most organisations can begin using TaskWiz quickly because it integrates with existing volunteer data and processes.
No. TaskWiz is designed for volunteer organisers rather than IT specialists, so no technical expertise is required.
Integrations & Data
TaskWiz complements existing processes rather than replacing them. Import and export functionality makes it easy to work with spreadsheet-based workflows.
Yes. All volunteer scheduling and coordination data can be exported, ensuring organisations retain full control of their information.
Accessibility & Inclusion
Yes. TaskWiz is designed to be simple and accessible. Volunteers do not need to log into a new system or learn how to use new software.
Clear communication and role instructions help volunteers feel confident and supported regardless of their experience level, encouraging broader participation and improved volunteer retention.
Safety & Compliance
Yes. Clear role allocation and timely communication ensures volunteers understand their responsibilities, contributing to safer and more organised events.
Yes. TaskWiz maintains records of volunteer roles and allocations, which can assist with reporting, governance and post-event reviews.
Pricing & Accessibility
Yes. TaskWiz was created specifically for organisations that cannot justify the cost of enterprise event software. Pricing is designed to be accessible for charities, sports clubs and community organisations.
TaskWiz offers flexible options for organisations running seasonal or annual events. See the Pricing page or contact us to discuss options that suit your organisation.
Technology, Security & Privacy
TaskWiz is built on secure and scalable Google Cloud infrastructure, ensuring reliability, performance and data protection.
Yes. TaskWiz uses modern cloud security practices including encrypted data transmission and secure access controls.
TaskWiz collects only the information required to coordinate volunteers and run events. Volunteer data is used solely for event management and is not sold or shared for unrelated marketing purposes.
See our Privacy page for full details.